How to join the interview

In order to join the interview for admissions to the PhD Programme you need to access the meeting link mentioned in the call letter inviting you to the interview. We will use the Microsoft Teams platform for the interviews. You must follow the following steps:

  • You do not need a Microsoft Account to join the meeting
  • You can join the meeting from
    • Google Chrome browser or Microsoft Edge (Firefox won't work)
    • The Microsoft Teams app on a smart phone
  • Use the link to access the meeting.
    • We have used url shortening to customize the meeting url. The shortened url expands to the actual meeting url in the address bar.
    • In case of difficulty copy the expanded url to another window
    • For best results on the browser use an incognito window on Google Chrome.
  • Make sure you "Join as Guest" with the same name as appears in your application and the last 5 digits of your application number. Do not "Sign-in".
    • eg. if Name is "Rita Habui" and application number is "PG-202101-12345", you must fill in "Rita Habui 12345" (without the quotes)
  • Wait in the Lobby till you are let in to the interview room. Please remain logged for the duration stated in the invitation email.
    • The app may force you out of the Lobby if your wait time exceeds 15 mins. Don't worry - log in again.
  • Keep your video and audio switched on.
  • At the end of the interview wait for the host to let you out of the interview room.

On Browser

 

Smartphone App

GUIDELINES FOR THE ONLINE INTERVIEW

1. BEST PLATFORM FOR MS TEAMS
Use incognito mode on google chrome browser for best results on a laptop. You can also use the Teams App for desktop/ laptop. You can use the App on your smartphone too.

2. CHECK EARPHONE/ SPEAKER/ MIC/ WEBCAM
Before you click on ‘Join’, please check if your earphone/ speaker/ mic/webcam are all working. Make a call to your friend/ family member before your interview to ensure audio and video is working properly.

3. SIGN IN
After you click 'Join', it will ask you to sign in. You have to sign in as a guest.

4. CONNECTING
After you successfully sign in the window may show 'connecting'.

5. SOMEONE WILL LET YOU SOON
After you get connected the window will show, "someone will let you in soon". This means you have entered the interview lobby and are waiting for the panel to call you in.

6. WAITING IN THE LOBBY
You may have to wait in the lobby for some time as you will be let in only after the previous candidate’s interview gets over. So do not worry if you have to wait for too long. This waiting time may exceed the given one hour if there are too many candidates in the queue before you.

7. IF YOU GET LOGGED OUT WHILE WAITING IN THE LOBBY
While waiting in the lobby, you might get logged out every 15 minutes. In such a case login again. You might have to repeat this every 15 minutes till the time you are not let in by the panel.

8. INTERVIEW STARTS
You can see the panel after they let you in. Your interview starts then and there.

9. VIDEO AND AUDIO SETTINGS
There will be three dots on the screen, clicking on it, you will see icons for mic and speaker. There you can check if your audio and video are ON or OFF and adjust accordingly.

10. IF LOGGED OUT IN THE MIDDLE OF THE INTERVIEW
Even after you bypass the lobby, in rare situations, you may get logged out in the middle of the interview. This could be due to faulty internet or power outage. Do not panic. If such a situation arises, change your communication platform. You can go from laptop to phone or phone to laptop, browser to app, or app to browser. If the issue persists inform us on Telegram Helpline immediately.

11. PRECAUTIONS
Just to be on the safer side we would suggest you keep the desktop and phone app for Teams installed on your devices before the interview, even if you plan to use the browser for Teams.

 

For more assistance visit the following pages:

https://www.onmsft.com/how-to/no-teams-no-problem-heres-how-to-join-meet...

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f...